NOTICE OF AN EXTRAORDINARY GENERAL MEETING OF THE MEMBERS OF ASSOCIATION LITHUANIABIO
By the initiative and decision of the Board of Association LithuaniaBIO, legal entity code 126374821, registered office at Saulėtekio al. 15, LT-10224 Vilnius (hereinafter – the Association), an Extraordinary General Meeting of the Members of the Association is hereby convened.
Date and time: 4 September 2026, 10:00
Venue: Savanorių pr. 178C, Vilnius
Registration of participants: 09:30–10:00
Convened by: the Board of the Association
Agenda:
- Election of the Chair and the Secretary of the Meeting;
- Election of 2 (two) members of the Board of the Association;
- Information items (not subject to voting).
Candidates for membership of the Board may be nominated by full members of the Association (Clause 9.2 of the Articles of Association). Nominations, together with a completed candidate form, should be submitted by email to info@lithuaniabio.com by 27 August 2026. Only candidates submitted by this deadline will be included in the advance voting ballot.
Requests to supplement the agenda of the Meeting shall be submitted in writing to the Executive Director, together with a draft of the proposed resolution, no later than 7 (seven) calendar days before the Meeting, i.e. by 28 August 2026 (Clause 8.6 of the Articles of Association).
Members may express their opinion on the agenda items either by attending the Meeting or by voting in advance in writing – by sending a completed ballot signed by hand or with an electronic signature to info@lithuaniabio.com by 10:00 on 4 September 2026. The advance voting ballot, together with the list of candidates, will be sent to the members of the Association by email on 28 August 2026. Members who have voted in advance in writing shall be deemed to be participating in the Meeting (Clause 8.12 of the Articles of Association).
The Association does not provide the possibility to attend and vote at the Meeting by means of electronic communications.
A member of the Association that is a legal entity may be represented at the Meeting by its manager or by a person authorised by the manager; where a member of the Association is a natural person, that person may attend in person or be represented by an authorised person. Upon registration for the Meeting, a power of attorney or another document confirming the person’s right to represent the respective member of the Association must be presented. Please note that powers of attorney issued by members of the Association who are natural persons must be certified by a notary or executed by means of information technology and registered in the Register of Powers of Attorney. One member may represent no more than 5 (five) members on the basis of powers of attorney (Clause 8.9 of the Articles of Association).
Members of the Association may review the agenda of the Meeting, the draft resolutions and other Meeting materials by contacting info@lithuaniabio.com.
Should the Meeting fail to take place due to the lack of a quorum, a repeat Extraordinary General Meeting of the Members will be convened on 18 September 2026 at 10:00 at Savanorių pr. 178C, Vilnius. Quorum requirements do not apply to the repeat meeting (Clause 8.14 of the Articles of Association).
On behalf of the Board of Association LithuaniaBIO – President Tomas Andrejauskas.
